Rental Order Best Practices from the Experts at Pedersens Rentals
Event Rentals don’t seem like the most glamorous of topics, but as self-proclaimed “logistics lovers”, rentals are pretty darn important. Not only can they greatly affect the overall look and design of your event, but they sometimes play double-duty and have import execution roles. In the end, all the pretty and necessary appear on a PDF in your inbox with a total due at the bottom. Luckily, Marni Ness and Julie Ralph at Pedersens Rentals are here to help us dissect Rental Order Best Practices and give you some pro-tips on how much to order, when, and why.
1. Do you recommend the quote having enough for my entire invite list or what I think will actually attend?
We recommend you get a quote ( and even better, RESERVE) what you think your maximum number of guest will be. This way, you’ll have what you need. It’s easier to release linens and chairs, then try to get more during the wedding season.
2. Why do you need my final count days (or even weeks) before rentals go out?
We pack orders & load the trucks the day prior to delivery. With several trucks on the road in different parts of town we streamline what-goes-where for efficiency.
3. Rentals always seem to have the damage waiver – what is that for? Are there any times that it would be ok to skip it?
I would consider damage waivers like the insurance you get when you rent a car – it covers some things, but not all. I would ask your rental provider, or if you are working with a planner have the planner ask on your behalf. Sometimes it is worth the extra cost, and other times worth skipping it and take the chance.
One Final Rental Order Best Practice Pro-Tip [from me!]
Sometimes it takes a wee bit of time for new rentals to make it up on the website. Your best bet for the newest products and trendiest items is to ask your planner OR head into the rental company’s showroom if you are planner-less. Be sure to reserve any of those items ASAP. You can usually [ask the rental specialist or your planner] release them at a later date, but they might book up if you wait.