Engagement Season!

You're engaged! What happens now? - advice from Taylor'd Events Group

Photo by Amelia Soper Photography

Did you get engaged over the Thanksgiving weekend?   Do you think you will be proposed to between now and Valentines Day?  Your one of 40% that get engage during this timeframe!  Congratulations!  Now what do you do?

R – E – L – A -X enjoy this time and bask in the glow of being engaged.

Wait a month before you delve into planning.   But before you go out and interview vendors think about the following

Wedding Style

What is your wedding style?  Will your ceremony take place in a place of worship or will it be at the reception site or at city hall?  Will it be very formal or informal?  What desired qualities do you want in your wedding?  What time of year will your wedding be, will it be in the morning or evening?  How many attendants, and guest are you thinking of.  What type of reception will you have, will it be Champagne brunch a tea or a sit down dinner?  These are all questions you need to ask yourself and your groom.

You're engaged! What happens now? - advice from Taylor'd Events Group

Photo by Amelia Soper Photography


Now down to the brass tacks, here.  You cannot do anything until you sit down together, and your families to discuss the following

1)     Who is paying for what

2)     If parents are helping, ask to commit to an exact amount

3)     Use your budget guideline to help give you an idea of how much a wedding cost  (example food and beverage should be 50% of your budget)

4)     Set your top 3 priority categories

5)     Estimate how much you will need to save by the time the final bills are due

6)     Think about setting up automatic payroll deductions into a money-market account

7)     If possible sign up for a low-interest credit card that earn points or miles and use that card for all wedding purchase and use the points or miles for the honeymoon!

Once you have tackled these two topics then go forth and call Taylor’d Events Group to get you going in the right direction!

Wedding Planner, Event Designer or Venue Coordinators – Part 3

There are so many titles- Wedding Planner, Event Designer, Venue Coordinators. Which one do I hire? Aren’t you all the same? I want a vendor, who does multiple so I can get the best bang for my budget, don’t I?

Taylor'd Events Group breaks down the difference between your Wedding Planner, Event Designer vs. Venue Coordinators in their Series on Wedding Vendor Types

Photo by Amelia Soper Photography

Titles can be very confusing when it comes to the venue. This is probably one of the most confusing use of titles. The lovely person who tours you through the venue might hold one of many titles; wedding specialist, wedding coordinator, wedding manager, or something of the like. You loved them! You can’t wait to work with them on your wedding. However, if it is a big enough venue then that person normally only works with you through the sale and then hands off your file to another person on their team.

When they say there are there for the planning, they mean they are there for the planning related to the venue. They are NOT their to confirm other vendors, advise you on who walks down the aisle when, or brainstorm guest book ideas.  

Here is the point to never forget- The venue wants to make the sale. They probably won’t correct you when you assume that they are going to be doing all of these things for you on the day-of you wedding.

But someone is there the day-of, correct? In most cases, yes. 

A day-of venue coordinator is a fundamental part of ensuring that everything related to your venue and their staff runs smoothly and follows the requests outlined in their banquet event order. The venue coordinator is responsible for protecting the venue. They are responsible for contract negotiations related to the venue and informing you of venue rules and regulations.

One of the most frustrating situations a bride can be in is having been misinformed or making assumptions about what their venue coordinators responsibilities are. Venue coordinators, even if their title is wedding planner, will not fulfill the same responsibilities as a wedding planner.

They are not unbiased opinions. Among other duties, your venue coordinator will not handle budget tracking, attend vendor meetings, manage timelines, or assist with contract negotiations with other vendors. The venue coordinator might offer you vendor recommendations, but they are vendors that have worked at the venue previously, not necessarily vendors that fit your budget or personality.

What your day-of venue coordinator is responsible for::

Making sure that all items outlined in your banquet event order are carried out

Opening the doors and giving you access to all the spaces you have paid for

Giving your vendors access to load-in

Monitoring your timing

Protecting the venue by enforcing it’s rules and regulations

What your day-of venue coordinator is NOT responsible for ::

Confirming all of your vendors

Getting you down the aisle

Greeting family and friends

Moving your through formalities and keeping you on time

Making sure your vision comes to life

Being your advocate

Venue coordinators are greet resources and might help you out with some of the things they are not responsible for because they enjoy working with you. However, a large venue does anywhere from 50-100 weddings a year. Even if they wanted to, a venue coordinator doesn’t have the time to give you the same attention that a wedding planner does.

To review the other posts

CLICK HERE for Part 1

CLICK HERE for Part 2

Have more questions? Give us a call! We would love to get together for a cup of coffee, glass of wine, or local brew!

Happy Planning,


Wedding Planner, Event Designer or Venue Coordinators – Part 2

There are so many titles- Wedding Planner, Event Designer, Venue Coordinators. Which one do I hire? Aren’t you all the same? I want a vendor, who does multiple so I can get the best bang for my budget, don’t I?

Why your planner and designer should be separate people::

Yes, we know many planners also offer designer services or designers offer planning services. However, they are probably already identifying that they prefer one title or another on their business card and by the content of their website. See that? This means that they are going to put more focus on one or the other.

They say they are going to do both? Wedding planning and wedding design services are both two very in-depth, labor intensive, and time-consuming services. Some companies offer both from separate people in their company. Great! Offering both as the same service is an injustice to the client. Not only are things going to get left out of both for the client throughout the planning process, but the day-of is really going to be affected.

If the same person is the designer and planner, no matter how many members they have on their team, they have two very different roles that they have to constantly be checking in on. Even if my (superb, amazing, splendid, cheerful… you pick) girls are all onsite and helping set out the last details, as the responsible vendor I am still going to need to step away from being available for the clients and guests to do one last check.  In the end, one or the other is going to not receive the attention it should. The worst part, is that the client may never know they type of service they should have received.

Taylor'd Events Group breaks down the difference between your Wedding Planner, Event Designer vs. Venue Coordinators in their Series on Wedding Vendor Types

Photo by Angela & Evan Photography

What should you planner be doing?

Your planner should be available for last minute questions, concerns, and requests from the family and vendors. The planner should be giving everyone updates on timing, 15 minute warnings when the next things is about to happen, and intimately aware of the next steps of the day and what each vendor is doing to bring that experience to life. Your planner should be present, TRULY PRESENT – smiling, calm, greeting grandma and aware of the next steps of the day.

What should the designer be doing?

Your designer should be focused on every last napkin, charger, flower, and linen. The designer makes sure that every detail is perfect and ready for the mother of the couple to sit down in that seat.

If you still are going to choose a vendor that sells a joint package, I truly hope I have brought light to some signs you should be on the watch for. Make sure to have an in-depth conversation with that planner about what is most important to you. If you are having nightmares about everyone walking down the aisle, you need to make it extra clear that is a fear. Otherwise, this might not get the extra attention you feel it should when the “planner” is worried about getting the last of the napkins perfect on the tables leaving you frustrated on your wedding day.

Have more questions? Give us a call! We would love to get together for a cup of coffee, glass of wine, or local brew!

Happy Planning,


Wedding Planner, Event Designer, or Venue Coordinators – Part 1

There are so many titles- Wedding Planner, Event Designer, Venue Coordinators. Which one do I hire? Aren’t you all the same? I want a vendor, who does multiple so I can get the best bang for my budget, don’t I?

Titles can be confusing. Why should you hire one vendor or another? A wedding professional gives themselves a title to try and convey what they do, but it doesn’t always come across clearly. What are the responsibilities and talents of that vendor? Even worse, some wedding vendors really only want to and are talented in one area, but then add on other roles to convince you to hire them. Some wedding professional lumps multiple of these services together, even though they are only passionate about one service. When this occurs, brides tend to end up frustrated and do not receive the full service they would if they had hired separate vendors for each responsibility.

Wedding Planner, Event Designer, or Venue Coordinators? Taylor'd Events Group Wedding Vendor Type Series

Photo by Amelia Soper Photography

When we have the opportunity to meet with a potential client, we discuss the differences between planners, event designers, and venue coordinators. However, we know many clients never send the initial email because they believe they are getting a service from another vendor that they are not going to receive.

Wedding Planners—

We work tirelessly on planning and logistics. Some examples are vendor research, contract negotiation, budget tracking and timelines. We are there to think of all the little things and tie up all loose ends. We are your advocate. We are an unbiased opinion to educate you on all of the options and give you advice on what would be the best fit for you. You can rest assured that vendors recommended by your planner are at the top of their field. Why do I say this with so much confidence? We have spent endless hours developing relationships with these vendors. When we make a recommendation we are trusting a piece of our client’s most important day with them. We also WANT to work with. We know that they are going to do their job, go over the top, and work as a team member.

What your guests will rave about::

“Everything moved from one moment to the next seamlessly.”

“The bride said that she never had anything to worry about while planning. The planner was always one step ahead. Can you even imagine?”

“I never had to worry about what was coming next, because I knew the wedding planner would give us a 15 minute warning.”

Wedding & Event Designers –

A professional wedding designer spends endless hours finding inspiration, dreaming up new designs, and practicing their trade secrets to make sure that impossible vision can happen. A wedding designer works with you to identify your vision and bring it to life. Their world revolves around colors, lighting, floral, and magic tools to make things seemingly float in the air.  A designer takes your ideas and turns them into a polished experience from beginning to end. 

What your guests will rave about::


“How did she get that floral wreath to hang there?”

“That alter was breathtaking!”

Take a moment to scroll up again, and take a look at the rave sections for planner & designer. If there is one that stands out to you as more important than the other, than you should start reaching out to that particular vendor. If you want them both, then find one and the one will help you find the other.

Find someone who can do the design and the planning all in one package? Tomorrow we will dive a little bit deeper into the issue of why your planner and designer should be different people. Until tomorrow…

Have more questions? Give us a call! We would love to get together for a cup of coffee, glass of wine, or local brew!

Happy Planning,


What Type of Venue Should You Choose For Your Maui Wedding?

When you are thinking about planning a wedding on Maui there are a few things to consider. One of them being what is the best type of venue for you and your guests? Today’s post has a few guidelines that I hope will narrow down your options.

Hotels vs. Event Venues

 Hotels are the first places most couples look when planning a destination wedding. Many hotels offer packages which include all that you need for a wedding, and your reception can be held in the hotel restaurant or ballroom. Since everything is on property, hotels are a great option if you are seeking ease of use.

Event venues are great places to consider as well. Most are right on the water, offer a private area to get ready, and you can bring your own wedding professionals. Check with the venue to see if you or your caterer will need to rent tables, chairs, and linens. Most venues offer packages so you can use their preferred vendors to make your wedding special.

Beach Permits

 Nothing screams romantic more than a sunset wedding on a beach on Maui. Since all beaches are public property in Hawaii, the state has a few rules and regulations you need to follow.

Basic Requirements


The cost of a beach permit is ten cents ($.10) per square foot, with a $20 minimum which will secure 200 square feet of space on the beach.  If you require more than 200 square feet, enter the requested square footage on the permit and it will be automatically calculated.

Time Limits

The maximum length of any permit is two hours, including set-up and tear down.

Attendee Limits

The average number of participates for a beach wedding permit is nine. Most events professionals are not comfortable with an event that exceeds 25 people. This includes the photographer, officiant, and planner.

If you are planning or thinking about an event larger than 25-30 people, you should call the state at 808-587-0439 to discuss your plans prior to submitting an application.

Restricted Beaches

 The following Maui beaches are restricted:

  • Ahihi-Kinau Natural Area Reserve/La Perouse Bay
  • Ka’anapali Coast (extending from Canoe Beach on the south, to Ka’anapali Shores on the north)

Visit these websites for more information:

General information: http://dlnr.hawaii.gov/land/commercial-activities/
Terms: https://dlnr.ehawaii.gov/permits/terms.html
Beaches requiring permits: http://dlnr.hawaii.gov/land/files/2013/07/WikiPermitLocations.pdf
FAQs from the Department of Land and Natural Resources: http://dlnr.hawaii.gov/land/files/2013/07/Wiki-Permits-FAQs.pdf

Thank you to Luna Bella Events for the lovely images.

Wedding Venue Sheraton Maui.

Fall Wedding Ideas

We are happy to share that we were recently quoted in an article with a few other wonderful wedding planners entitled:

“20 Classy Ideas for Fall Wedding Decorations + Details” by Story Mix Media

Here is our input for the article. :)

“If you are a foodie and love delectable treats then try passing around hot apple cider, hot cocoa or gourmet coffee at the end of the night. Not only is it a great way to keep your guests warm but you can add a little “thank you for celebrating with us” pennant flag to the straws that is guaranteed to warm your guests’ heart as well!”

Jennifer Taylor of Taylor’d Events by Jen has four awesome suggestions for bring the comfort (and yummiest) gifts of fall into your wedding day:

1. Serving cider – it can be served both cold or hot and then having a hard cider on tap for your guests as well.

2. Wheat bundles as centerpieces & the wheat grain as the toss – it also has great wedding symbolism because of it’s traditional symbolism of  fruitfulness and was among the earliest grains (predating rice) to be ceremoniously showered on the bride and groom. In its earliest origins, the unmarried young women attending the wedding were expected to scramble for the grains to ensure their own betrothals, much as they do today for the bridal bouquet.

3.  Caramel apples as a favor – This old fashion treat has now back and can be rolled in nuts, chocolate pieces, or whatever else you can think of.

4. Using apples as a place card holder, you can now get apples engraved with your monogram and wedding date, then put a thin slice on top for the place card.

Fall Wedding Advice from Taylor'd Events Group - infographic

Read the full article here